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Bilingual Contract Admin
Laval, Quebec, Canada

  • Location: Laval, Quebec
  • Type: Temporary - Employee
  • Job #18027

Position Overview:

We are seeking a bilingual Account / Project Coordinator based in Quebec who will play a crucial role in ensuring the efficient and smooth operation of our large retail client’s construction projects. This role is 6 months to start, full-time hours, and involves contract management, purchase order administration, and invoicing to ensure projects are executed successfully. This person will work remote with the exception of 2 days in-office on Mondays and Tuesdays in their Laval office, and then moving to 4 days/week Mondays-Thursdays in October. There is high likelihood for this contract to extend and become a long-term engagement or even permanent full-time. 

Responsibilities:

  • Pull contracts from their online system for vendors and suppliers.
  • Ensure compliance with contractual terms, deadlines, and specifications.
  • Maintain an organized repository of all project-related contracts and documentation.
  • Generate and process purchase orders for materials, equipment, and subcontractor services.
  • Track and manage all purchase orders to ensure they align with project requirements and budgets.
  • Prepare and issue accurate and timely invoices to clients, subcontractors, and other stakeholders.
  • Verify invoice accuracy and compliance with contractual terms.
  • Track payments and follow up on outstanding invoices to ensure timely receipt of funds.
  • Maintain organized project documentation, including contracts, change orders, and other project-related files.
  • Assist in the preparation of reports and documentation for project meetings and presentations.
  • Collaborate closely with project managers, subcontractors, and suppliers to ensure effective communication and coordination.
  • Monitor project budgets and spend.
  • Provide regular budget updates to project managers and finance teams.

Qualifications:

  • Bachelor’s degree in Business, Construction Management, or a related field (preferred).
  • Proven experience in contract management, purchase order administration, and invoicing within the construction industry.
  • Strong attention to detail and organizational skills.
  • Excellent communication skills.
  • Proficiency in using relevant software and tools, such as Microsoft Office, project management software, and accounting software.
  • Knowledge of construction project management and relevant industry regulations.

We look forward to hearing from you!

Contact Us.

Whether you have an immediate need today or are preparing for a strategic hire down the road and want to determine if there is a fit, get in touch with us, and we’ll have the right member of our team follow up with you shortly.
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Creative Niche was founded on land that is the traditional territory of the Mississaugas of the Credit, the Anishnabeg, the Haudenosaunee, and the Wendat peoples, and is now home to many diverse First Nations, Inuit, and Métis Peoples from across Turtle Island. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

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Creative Niche was founded on land that is the traditional territory of the Mississaugas of the Credit, the Anishnabeg, the Haudenosaunee, and the Wendat peoples, and is now home to many diverse First Nations, Inuit, and Métis Peoples from across Turtle Island. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

To recognize the land is an expression of gratitude and appreciation to those whose territory we reside on, and a way of honouring the Indigenous people who have been living and working on the land from time immemorial. Land acknowledgements do not exist in a past tense, or historical context: colonialism is current and ongoing, and we need to centre reconciliation in our actions and in our work. We encourage our team, partners, and clients to learn about the lands in which they live and to work towards reconciliation.

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Creative Niche was founded on land that is the traditional territory of the Mississaugas of the Credit, the Anishnabeg, the Haudenosaunee, and the Wendat peoples, and is now home to many diverse First Nations, Inuit, and Métis Peoples from across Turtle Island. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

Read more

Creative Niche was founded on land that is the traditional territory of the Mississaugas of the Credit, the Anishnabeg, the Haudenosaunee, and the Wendat peoples, and is now home to many diverse First Nations, Inuit, and Métis Peoples from across Turtle Island. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

To recognize the land is an expression of gratitude and appreciation to those whose territory we reside on, and a way of honouring the Indigenous people who have been living and working on the land from time immemorial. Land acknowledgements do not exist in a past tense, or historical context: colonialism is current and ongoing, and we need to centre reconciliation in our actions and in our work. We encourage our team, partners, and clients to learn about the lands in which they live and to work towards reconciliation.

Read Less

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