Open Roles

Executive Assistant / Office Manager
Toronto, Ontario, Canada

  • Location: Toronto, Ontario
  • Type: Permanent
  • Job #18128

We are looking for a proactive, high-energy Executive Assistant & Office Manager to support a dynamic leadership team at a growing agency. This is a hybrid role combining executive-level support with office coordination – ideal for someone who’s detail-oriented, thrives in a fast-paced environment, and brings an eye for culture and atmosphere. 

You’ll be there go-to for keeping things running smoothly behind the scenes, from calendar wrangling and expense tracking to creating a welcoming office vibe. This role is integral to the energy and flow of the agency – and it’s perfect for someone who knows how to balance the practical with the personal. 

KEY RESPONSIBILITIES:

Executive Assistant:

  • Manage calendars across various partners
  • Schedule and coordinate meetings, including executive team sessions
  • Prepare meeting notes, follow-ups, and track action items
  • Assist with expense submissions and reconciliation
  • Act as a liaison between the partners and internal/external stakeholders
  • Help with onboarding/offboarding logistics when needed
  • Provide support on signing and managing digital documents

Office Manager:

  • Own the day-to-day vibe of the office; think hospitality and energy
  • Keep the space stocked, tidy, and running (snacks, supplies, mail, music, overall aesthetic)
  • Set up and troubleshoot tech in the board room as needed
  • Help manage basic budgets related to office needs
  • Support the upcoming office move and help shape the vision 

About You: 

  • You bring a positive energy, strong judgement, and are naturally solutions oriented
  • You’re organized, responsive and on top of it all
  • Comfortable balancing both EA and Office Manager duties; switching hats when needed
  • Strong communicator who is open to giving and receiving feedback
  • You have a keen eye for detail and love thoughtful environments
  • You care about people, process, and betterment

You Have:

  • Proven experience supporting multiple executives, ideally in a creative or agency setting
  • A background in administrative coordination or office management
  • Comfort with Google Suite and Slack
  • A knack for creating a welcoming and professional atmosphere; you contribute to culture 

Apply now for consideration! 

Contact Us.

Whether you have an immediate need today or are preparing for a strategic hire down the road and want to determine if there is a fit, get in touch with us, and we’ll have the right member of our team follow up with you shortly.
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Creative Niche was founded on land that is the traditional territory of the Mississaugas of the Credit, the Anishnabeg, the Haudenosaunee, and the Wendat peoples, and is now home to many diverse First Nations, Inuit, and Métis Peoples from across Turtle Island. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

Read more

Creative Niche was founded on land that is the traditional territory of the Mississaugas of the Credit, the Anishnabeg, the Haudenosaunee, and the Wendat peoples, and is now home to many diverse First Nations, Inuit, and Métis Peoples from across Turtle Island. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

To recognize the land is an expression of gratitude and appreciation to those whose territory we reside on, and a way of honouring the Indigenous people who have been living and working on the land from time immemorial. Land acknowledgements do not exist in a past tense, or historical context: colonialism is current and ongoing, and we need to centre reconciliation in our actions and in our work. We encourage our team, partners, and clients to learn about the lands in which they live and to work towards reconciliation.

Read Less

Creative Niche was founded on land that is the traditional territory of the Mississaugas of the Credit, the Anishnabeg, the Haudenosaunee, and the Wendat peoples, and is now home to many diverse First Nations, Inuit, and Métis Peoples from across Turtle Island. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

Read more

Creative Niche was founded on land that is the traditional territory of the Mississaugas of the Credit, the Anishnabeg, the Haudenosaunee, and the Wendat peoples, and is now home to many diverse First Nations, Inuit, and Métis Peoples from across Turtle Island. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

To recognize the land is an expression of gratitude and appreciation to those whose territory we reside on, and a way of honouring the Indigenous people who have been living and working on the land from time immemorial. Land acknowledgements do not exist in a past tense, or historical context: colonialism is current and ongoing, and we need to centre reconciliation in our actions and in our work. We encourage our team, partners, and clients to learn about the lands in which they live and to work towards reconciliation.

Read Less

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